Job Description

Job Title: Data Entry Clerk

Job Type: (Remote)

Job Summary

The Data Entry Clerk Administrative / Office Support is responsible for accurately entering updating organizing and maintaining company information and records. This position provides administrative assistance to various departments by processing documents maintaining databases preparing reports organizing files and supporting day-to-day office operations.

Key Responsibilities

• Enter update and maintain accurate information in databases spreadsheets ERP systems and other company systems.

• Review source documents for completeness accuracy and consistency before entering information.

• Verify entered data against original documents and correct errors or discrepancies.

• Process invoices forms applications orders records correspondence and other administrative documents.

• Maintain organized electronic and physical filing systems.

• Scan upload rename categorize and archive documents according to company procedures.

• Retrieve and provide records and documents when requested by authorized personnel.

• Prepare spreadsheets reports lists summaries and other administrative documents.

• Update customer vendor employee inventory financial or operational records as assigned.

• Assist with document preparation formatting printing copying and distribution.

• Respond to routine internal requests for information and administrative support.

• Route documents correspondence and requests to the appropriate departments or personnel.

• Monitor shared inboxes administrative requests or data-entry queues as assigned.

• Assist with scheduling meeting preparation and general office coordination when required.

• Maintain office supplies and assist with supply ordering and inventory tracking.

• Support mail shipping receiving and document distribution activities.

• Assist departments with routine administrative and clerical tasks.

• Perform data searches and retrieve information from company databases and filing systems.

• Identify duplicate incomplete outdated or inconsistent records and coordinate corrections.

• Maintain confidentiality of company customer employee financial and other sensitive information.

• Follow established data-entry procedures document-control standards and internal policies.

• Assist with audits record reviews data cleanup and administrative projects.

• Meet established data-entry accuracy productivity turnaround-time and quality standards.

• Identify opportunities to improve administrative workflows filing systems and data-entry processes.

Qualifications

• High school diploma or equivalent required.

• 12 years of data entry administrative clerical office support or related experience preferred.

• Strong typing and data-entry skills with a high level of accuracy.

• Proficiency with Microsoft Office particularly Excel Word and Outlook.

• Strong attention to detail and organizational skills.

• Good written and verbal communication skills.

• Ability to handle repetitive tasks while maintaining accuracy and productivity.

• Ability to manage multiple priorities and meet deadlines.

• Basic knowledge of office equipment such as scanners printers copiers and multifunction devices.

• Ability to handle confidential information professionally.

Preferred Qualifications

• Experience with ERP CRM document-management or database systems.

• Experience with Microsoft Excel including sorting filtering formatting and basic formulas.

• Experience with electronic document management and digital filing systems.

• Experience processing invoices purchase orders customer records or other business documentation.

• Experience with optical character recognition (OCR) or document-scanning systems.

• Familiarity with office administration and records-management procedures.

• Experience supporting multiple departments in a fast-paced office environment.

• Bilingual or multilingual communication skills where required.

Key Skills

• Data Entry

• Administrative Support

• Office Administration

• Records Management

• Document Management

• Database Maintenance

• Microsoft Excel

• Microsoft Word

• Microsoft Outlook

• Typing & Keyboarding

• Data Verification

• Data Accuracy

• Filing & Archiving

• Document Processing

• Report Preparation

• Spreadsheet Management

• Information Retrieval

• Office Coordination

• Email Management

• Confidentiality

• Time Management

• Organization

Core Competencies

• Data Accuracy: Ability to enter verify and maintain information with a high degree of accuracy.

• Attention to Detail: Ability to identify errors inconsistencies missing information and duplicate records.

• Organization: Ability to maintain well-organized files databases documents and administrative records.

• Administrative Support: Ability to provide reliable day-to-day clerical and office assistance to departments and management.

• Time Management: Ability to prioritize multiple tasks and complete work within established deadlines.

• Computer Skills: Ability to efficiently use office software databases spreadsheets email and document-management systems.

• Confidentiality: Ability to appropriately handle sensitive company customer employee and financial information.

• Communication: Ability to communicate clearly and professionally with coworkers managers vendors and other stakeholders.

• Process Compliance: Ability to follow established data-entry document-control filing and administrative procedures.

• Reliability: Ability to consistently complete assigned administrative and data-entry responsibilities accurately and on time.

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